A precise and detailed timeline is important for the pre-wedding arrangements and helps the wedding day to go smoothly. The order of events depends on the type of wedding. But starting as early as waking up in the morning all the way till the end of the vendor breakdowns is just how detailed a timeline must be. A timeline serves as a guideline. There are several types of timelines, such as the wedding planner personal timeline, booking vendors, photographer, videographer, caterer, musicians, dress fittings, ceremony rehearsal, bridal hair/ makeup, family photos, engagement sessions and of course the wedding day.
Purpose of the wedding timeline
An accurately created timeline makes the wedding a seamless experience for the newlywed couple and their guests. The purpose of the timeline is to ensure that the wedding takes place without any stress. It must have time for flexibility so that if something does go wrong, it can be fixed quickly and maximum time is available to get things done before the wedding. It helps the vendors to carry out their work efficiently, and lowers the pressure of work load on the wedding day. It helps the wedding planner, the couple and the guests to keep track of what is happening and stick to the organization as much as possible. The timeline is also instrumental in ensuring the photographer is on the same page with the couple for the bridal and family pictures.
Suggestions for creating the wedding timeline A well created timeline must prioritize the details such as hair and makeup of the bride, getting ready and arrival to the ceremony location. The timeline should also outline the reception details such as; first dance, toasts, cake cutting etc. so that the important moments are included and captured by the photographer. During the day of your wedding it’s essential that the photographer and wedding coordinator are on the same page. It is very necessarily that a schedule for photo sessions are included on the timeline. The timeline must also consider all minor details such as time of arrival of vendors for the setup, playing special songs, names of those giving speeches and raising toasts, and announcements by the DJ.
Copies of the timeline can be handed out to the wedding vendors, venue and other people involved in setting up so that everyone knows where they would be on the day of the wedding and are clear on their roles and responsibilities. As for the happy couple, it’s important to take a final look at the timeline a week before the wedding. It would also be a great idea to provide your coordinator with all names and phone numbers of the wedding party and key individuals participating in the ceremony.
It is possible to avoid common mistakes in the wedding timeline by taking a few precautions such as; gathering all the information necessary for the pre-wedding and wedding ceremony. The timeline should not be left for the last minute. It is best to avoid a tight schedule so that there is plenty of time for everything especially getting the bride and groom ready. It is good to be aware that the guests often arrive early so arrangements of music, drinks and food must be made accordingly. If there is a wedding coordinator involved, the timeline most likely will be created by him or her. For couples without a coordinator it’s essential that you have a professional take a second look at your timeline to ensure the success of the big day!
Photo Credit: Aurora Photography